Hometown Vendor Market — Vendor Registration Terms & Conditions
1. Registration Fees & Payment Policy
All registration fees are final and nonrefundable. Once payment is received, no refunds, partial refunds, or chargebacks will be issued under any circumstances, including but not limited to vendor cancellation, scheduling conflicts, dissatisfaction with sales or traffic, inclement weather, illness, travel issues, or other unforeseen circumstances.
Your registration fee secures your booth space and inclusion in event promotions. Spaces are confirmed only upon full payment.
Vendor participation is non-transferable unless approved in writing by HVM management.
2. Sales Disclaimer
HVM guarantees that your vendor booth space and promotional inclusion will be provided as advertised.
HVM does not guarantee specific sales, revenue, attendance, or customer engagement. Individual results vary depending on each vendor’s products, pricing, display, and marketing efforts.
Vendors are solely responsible for managing their own sales, payment processing, taxes, and customer transactions.
3. Dispute Resolution & Chargebacks
By submitting payment, vendors agree to these terms and waive the right to file unwarranted credit card disputes or chargebacks.
Filing a dispute against HVM without valid cause (e.g., event cancellation by HVM) constitutes a breach of this agreement and may result in forfeiture of current and future participation.
HVM maintains complete documentation of all registrations, event details, and booth confirmations to substantiate fulfillment of services.
4. Vendor Responsibility & Liability
All transactions are conducted directly between vendors and customers. HVM is not responsible for vendor sales, product quality, payment issues, theft, or damage to merchandise.
Vendors must maintain appropriate insurance coverage for their business operations, inventory, and booth setup.
HVM and its venue partners assume no liability for loss, theft, injury, accident, or property damage occurring before, during, or after the event.
5. Event Participation Requirements
Vendors must adhere to all setup, operating, and teardown schedules provided in the Vendor Information Packet.
Vendors arriving late or leaving before official closing may be denied participation in future events.
Vendors are required to bring all necessary equipment, including tables, chairs, signage, and display materials.
Booths must remain tidy, professional, and free of clutter. Storage boxes and personal belongings must be hidden from public view.
6. Permits, Licenses, & Compliance
Vendors are responsible for securing and maintaining any permits, licenses, health department clearances, or tax documentation required for their products or services.
Vendors must comply with all applicable local, state, and federal laws, as well as venue regulations and HVM guidelines.
7. Cleanliness & Safety
Vendors are required to maintain a clean and safe booth environment at all times.
All trash, packing materials, and debris must be removed at load-out.
Vendors using tents or canopies at outdoor events must properly secure each leg with a minimum of 40 lbs. of weight for safety compliance.
Fire codes, emergency exits, and walkways must remain unobstructed at all times.
8. Electricity & Wi-Fi
Electricity is limited and available only by prior request and written approval from HVM.
Wi-Fi access is not guaranteed. Vendors should plan to use cellular data for sales transactions.
At outdoor events, quiet generators may be permitted with prior approval and must comply with local noise and safety ordinances.
9. Weather & Cancellation Policy
All outdoor events are held rain or shine.
In the event of cancellation initiated by Hometown Vendor Market or the venue, vendors will receive a credit valid for one (1) year toward a future event.
Credits have no cash value and may only be applied toward HVM events within the stated validity period.
HVM is not responsible for losses incurred due to weather, travel disruptions, or other force majeure events beyond our control.
10. Photo, Video & Media Release
By participating in any HVM event, vendors grant Hometown Vendor Market permission to photograph, film, or record their booth and likeness for marketing, publicity, or promotional purposes across digital and print platforms.
Vendors waive any rights to compensation or ownership of such materials.
11. Code of Conduct
Vendors are expected to conduct themselves in a professional and respectful manner toward staff, shoppers, and fellow vendors.
Disruptive, discriminatory, or inappropriate behavior—including verbal abuse or failure to comply with staff directions—may result in immediate removal from the event without refund and potential exclusion from future participation.
Vendors must not engage in unauthorized raffles, gambling, or the sale of prohibited items as outlined by HVM or venue management.
12. Acknowledgment of Agreement
By completing registration and submitting payment, you acknowledge that you have read, understood, and agree to abide by all Hometown Vendor Market Vendor Terms & Conditions.
Failure to adhere to these terms may result in removal from the event and forfeiture of any fees paid.
These policies are designed to ensure fairness, professionalism, and a positive experience for all participants in the Hometown Vendor Market community.
